Boosting Field Service Maintenance Agreement Sales: A Comprehensive Guide-invoiceasap

Boosting Field Service Maintenance Agreement Sales: A Comprehensive Guide

In the world of Field Service services, maintaining a steady cash flow throughout the year is vital for the health of your business. One of the strategies that can help achieve this financial stability is selling maintenance agreements. These agreements, while ensuring regular upkeep of Field Service systems, offer peace of mind to homeowners and consistent revenue to Field Service businesses. However, selling maintenance agreements effectively requires more than just offering a service package; it takes strategy and know-how. In this comprehensive guide, we’ll explore eleven easy yet strategic steps to increase maintenance agreement sales without incurring significant expenses.

Educate Your Team

The first and most crucial step in boosting maintenance agreement sales is to educate your sales and service teams. They need to fully understand the benefits of maintenance agreements and be able to clearly explain these advantages to potential customers. This knowledge empowers your staff to confidently discuss the value of these agreements with homeowners.

Here are a few ideas for training:

  • Share ideas for effectively selling in all-hands meetings.
  • Have your technicians engage in role-play activities with each other.
  • Develop a script around selling with common objectives.
  • Share the details with others when you successfully sell an agreement.

Comprehensive training ensures that your staff can articulate the benefits of maintenance agreements clearly and helps build trust with homeowners.

Choose Your Words Wisely

Words matter. The terminology you use can significantly impact how customers perceive your offering. Therefore, it’s advisable to refer to these agreements as “maintenance agreements” rather than “contracts.” The word “agreement” implies a harmonious, mutual arrangement, which is undoubtedly more appealing to customers than “contract,” a term often loaded with negative connotations.

Elevate Your Customer Service

Stellar customer service is key to retaining and attracting maintenance agreement customers. Being responsive, punctual, and reliable is a surefire way to deliver exceptional service, which, in turn, increases the likelihood of customers renewing their agreements and referring your services to others.

Here’s why this is important:

  • If you have a returning customer who is hesitant about maintenance agreements, exceptional customer service can ease the conversation.
  • Providing great customer service allows you to mention savings within your script to returning customers who frequently encounter Field Service issues.

Moreover, consider asking satisfied customers with maintenance agreements to leave reviews. Utilizing these reviews in your marketing and sales conversations can help build trust with potential clients.

Harness the Power of Testimonials

Word of mouth is a powerful tool. Encourage satisfied customers to leave positive reviews and testimonials about their experiences with your maintenance agreements. These reviews act as social proof, assuring potential customers that they’re making the right choice by investing in a maintenance agreement.

Display these testimonials on your website and in your marketing materials to build trust and credibility with potential clients. Testimonials create a sense of trust and reliability, which are essential factors when potential customers consider maintenance agreements.

Embrace Monthly Payment Options

Some customers strongly prefer to pay monthly for an ongoing maintenance agreement. Monthly payments are often more manageable for many customers compared to a large lump sum paid upfront. To accommodate these preferences, set up automatic recurring billing through your credit card processing company. This simplifies the payment process and can make maintenance agreements more accessible to a broader range of customers.

Utilize Pricing Tools

Selling maintenance agreements doesn’t have to be overly complicated or intimidating for your technicians. Most flat rate books offer multiple pricing options, including the option for a maintenance agreement discount on larger services. This approach takes the burden off your staff to act as sales professionals and allows them to simply show the savings that are available.

Additionally, it’s crucial to coach your technicians on how to verbally walk through a quote and explain how a maintenance agreement can save customers money. A pricing tool is important, but your technicians also need to know how to close the sale effectively.

Motivate Your Team

Motivating your staff can significantly impact sales. When your team is motivated, they become more proactive in promoting maintenance agreements. Offering financial incentives is an effective way to encourage your staff.

Motivate Your Team-invoiceasap

Consider these ideas:

  • Reward gift cards to the top sellers.
  • Keep track of sales with a leaderboard in the office to foster healthy competition.
  • Recognize the seller of the month.

These incentives not only encourage your staff to sell more maintenance agreements but also create a more vibrant and competitive work environment. A motivated team can have a tremendous impact on sales.

Create Compelling Marketing Materials

The marketing materials you develop play a crucial role in selling maintenance agreements. It’s essential to have visually appealing brochures, flyers, and online content that clearly explain the benefits of regular Field Service maintenance and the savings of agreements.

Here’s what you should highlight:

  • Savings: Clearly present the potential savings customers can enjoy by signing up for a maintenance agreement. This could include lower energy bills, fewer repair costs, and extended equipment lifespan.
  • Improved Efficiency: Explain how regular maintenance enhances the efficiency of Field Service systems, which leads to better performance and lower operating costs.
  • Extended Equipment Lifespan: Communicate that regular maintenance can extend the life of Field Service equipment, saving customers the expense of premature replacements.

Effective marketing materials will help potential customers understand the advantages of maintenance agreements, making it more likely that they’ll invest in one.

Leverage Technology

Investing in the right technology can greatly facilitate the sales process and customer management related to maintenance agreements. Field Service software tools can help you track customer information, schedule maintenance appointments, and send automated reminders to ensure renewals and service appointments are never forgotten.

Additionally, these software tools can generate reports that highlight the cost savings and benefits of maintenance agreements over time. With the aid of such tools, selling and getting paid for maintenance agreements can be automated, preventing you from missing any renewals or follow-ups.

For example, InvoiceASAP, a powerful Field Service software, helps streamline your operations. It offers the following features:

  • Automated renewal tracking for maintenance agreements.
  • Automated billing and scheduling.
  • Automated communications for upselling service agreements and service reminders.
  • Easy access to customer information and job history from anywhere.
  • Dashboards that show you how many agreements are set to expire.

This software simplifies your administrative tasks, allowing you to allocate more time to customer retention efforts and boosting your overall Customer Lifetime Value (CLV).

Offer Seasonal Promotions

Seasonal promotions can be a great way to encourage customers to commit to a maintenance plan. This approach works particularly well during slower Field Service service months when customers are more likely to be thinking about preparing their Field Service systems for the upcoming season.

Consider running promotions such as:

  • A 10% discount on maintenance agreements when purchasing a new Field Service unit.
  • A special holiday promotion during December.
  • Exclusive promotions shared on your social media platforms.

Seasonal promotions are not only an incentive for customers to invest in maintenance agreements, but they also provide a valuable opportunity to upsell services or products.

Deliver on Your Promises

Maintaining your reputation is essential in the Field Service industry. Always ensure that you fulfill your promises to customers. This is especially crucial for maintenance agreements, as nothing can upset a customer more than paying for a service and having their expectations unmet.

Providing excellent service and proactive solutions helps maintain or even improve your reputation. When you consistently offer great service and uphold your end of a maintenance agreement, customers are more likely to renew their agreements each year. This translates to recurring annual revenue for your business.

Maintaining a good reputation ensures that you retain existing customers and attract new ones, all of which contributes to the long-term success of your Field Service business.

Harness the Power of Personalization

When selling maintenance agreements, remember that one size doesn’t fit all. Tailor your offerings to suit individual customer needs. Personalized maintenance plans not only increase customer satisfaction but also lead to higher agreement sales.

Offer Educational Content

Educate your customers about the importance of regular Field Service maintenance. Provide informative content through your website, social media, and email campaigns. Informed customers are more likely to see the value in maintenance agreements.

Simplify the Purchase Process

Make it easy for customers to sign up for maintenance agreements. Streamline the purchase process on your website or through your service representatives. The less friction in the buying process, the more likely customers are to commit.

Prioritize Follow-Ups

After selling a maintenance agreement, don’t forget to follow up. Regularly check in with customers to ensure they’re satisfied with the service. This extra care can foster long-term relationships and encourage renewals.

Supercharge your maintenance agreement sales and streamline renewals with InvoiceASAP‘s automated reminders and billing features.


With these eleven steps, you can enhance your approach to selling maintenance agreements and experience greater success in this aspect of your Field Service business. By educating your team, using the right terminology, offering excellent customer service, and utilizing technology, you can build lasting customer relationships and increase your revenue. Implementing these strategies thoughtfully and consistently can make maintenance agreements a more significant part of your business and help you maintain financial stability throughout the year.
Related: A Comprehensive Guide to Purchasing Field Service Uniforms